Workflow Orchestration & Agentic AI ROI Calculator
Quantify the business case for process orchestration and agentic AI adoption. Configure team composition, task complexity, AI model tier, and licensing to get accurate projected savings.
Generated on February 15, 2026
Industry Preset
Select your industry for calibrated defaults, or customize from scratch
Team Composition
Define the team working on these processes
Add each resource level involved. Hourly rates are fully loaded (salary + benefits + overhead).
6
Total Headcount
$71/hr
Blended Rate
$518,700
Annual Team Cost
Process Details
Define the processes you want to automate
Process Efficiency
Task Complexity Distribution
How your processes break down by difficulty
Blended Automation Rates
66%
Time Savings
70%
Error Reduction
32%
Productivity Gain
AI Model & Agent Configuration
Select model tier, agent complexity, and token parameters
Document & Tool Configuration
Token Parameters
Human-in-the-Loop
Agent Operators
People who manage, monitor, and maintain the AI agent system.
49,920 API calls/year across all processes
Error & Quality Costs
Current error rates and compliance overhead
Platform Licensing
Choose your licensing model and configure pricing
Implementation & Ongoing Costs
One-time and recurring investment
Projected Results
Annual Savings
$364,690
First Year ROI
+296.4%
Payback Period
4 mo
3-Year ROI
+306.1%
Cost/Transaction (Before)
$248.54
Cost/Transaction (After)
$29.81
Scenario Analysis
Annual Savings
$362,184
ROI
+312.5%
Payback
6 mo
5-Year NPV
$1.2M
Annual Savings
$364,690
ROI
+296.4%
Payback
4 mo
5-Year NPV
$1.2M
Annual Savings
$243,637
ROI
+142.7%
Payback
12 mo
5-Year NPV
$681,639
Best: +15% automation, -10% costs, 95% adoption. Worst: -15% automation, +20% costs, 70% adoption.
Cumulative Cash Flow (NPV)
Annual Savings Breakdown
Annual Operating Cost
AI Model Comparison
| Metric | Economy | Mid-Tier(selected) | Premium |
|---|---|---|---|
| Annual AI Cost | $105 | $1,318 | $6,589 |
| Accuracy Factor | 70% | 85% | 95% |
| Net Savings (Y1) | $265,069 | $272,689 | $271,143 |
| First Year ROI | +292% | +296.4% | +278.7% |
| Cost/Transaction | $29.23 | $29.81 | $32.34 |
Annual Team Cost by Level
Impact Highlights
681.7 hours saved/year
0.3 FTE equivalent
116 errors avoided/year
Down from 166.4
4,492.8 handovers eliminated/year
$159,120 saved in delay costs
169.7 SLA breaches avoided/year
$84,864 in penalty savings
Mid-Tier model
49,920 API calls/year
$516,964 current cost
6 people, 1 processes
5-Year Projection
| Year | Savings | Cost | Cumulative |
|---|---|---|---|
| Y1 | $364,690 | $92,001 | $272,689 |
| Y2 | $373,514 | $93,709 | $527,058 |
| Y3 | $382,690 | $95,484 | $764,417 |
| Y4 | $392,233 | $67,331 | $1.0M |
| Y5 | $402,158 | $69,251 | $1.2M |
Includes 4% annual salary growth. Cumulative uses 10% discount rate (NPV). Implementation amortized over 3 years.
This calculator provides estimates based on the inputs you provide. Actual results may vary depending on your specific implementation, organizational factors, model pricing changes, and market conditions. AI inference costs are based on 2026 token pricing and vary by provider. Salary presets represent US market averages for fully-loaded costs. Scenarios use ±15% automation and ±10-20% cost adjustments. Use these projections as a starting point for building your business case.
How the AI ROI Calculator Works
This free AI ROI calculator helps you estimate the financial return on investment from adopting agentic AI and workflow orchestration in your organization. It models both current operational costs and projected savings across a 5-year horizon, accounting for salary growth and net present value discounting.
What You Can Model
- Team composition — Configure multiple resource levels (junior through manager) with headcount, hourly rates, and weekly hours to model your current labor costs.
- Workflow details — Define the number of processes, average hours per run, frequency, handovers, and SLA breach rates to capture operational overhead.
- Task complexity — Distribute work across simple, moderate, and complex categories. Each has different automation rates, error reduction potential, and productivity gains.
- AI model configuration — Choose from economy (Haiku, GPT-4o-mini), mid-tier (Sonnet, GPT-4o), or premium (Opus, GPT-4.5) models. Enable multi-model routing to blend tiers.
- Agent complexity — Single-step prompts (1x tokens), multi-step reasoning with tool use (3x), or full multi-agent orchestration (8x).
- Document and tool sizing — Specify average document sizes (KB/MB/GB) and number of external tool integrations to accurately estimate token usage.
- Human review and agent operators — Model the cost of humans reviewing AI outputs and the team managing your AI agents.
- Platform licensing — Compare per-execution, per-user, and per-seat licensing models with support tier multipliers and connector costs.
- Error and quality costs — Factor in current error rates, cost per error, and compliance hours to quantify quality improvements.
What You Get
- Annual savings projection with breakdown by category (labor, errors, productivity, handovers, SLA, compliance)
- First-year and 3-year ROI percentages with payback period
- Cost per transaction comparison (before vs. after automation)
- Best case, expected, and worst case scenario comparison
- Sensitivity analysis showing which variables have the most impact on ROI
- 5-year NPV projection table with cumulative cash flows
- Full cost breakdown across all investment categories
- Shareable URL to collaborate with stakeholders
Industry Presets
Start quickly with presets for Banking & Finance, Healthcare, Legal, Industrial, and Retail. Each preset configures realistic defaults for team composition, error rates, SLA costs, compliance requirements, and document sizes typical of that industry.
AI Model Pricing (2026)
The calculator uses current 2026 token pricing: Economy tier (Claude Haiku, GPT-4o-mini) at ~$0.25/$1.00 per million tokens, Mid-tier (Claude Sonnet, GPT-4o) at ~$3/$15 per million tokens, and Premium (Claude Opus) at ~$15/$75 per million tokens. Multi-model routing lets you blend tiers for cost-optimized pipelines.